Notice of Privacy Practices

Warrior Wisdom Wellness, Inc.
Effective date: November 7, 2026

This notice describes how health information about you may be used and disclosed, and how you can get access to this information. Please review it carefully.

Our Pledge

Warrior Wisdom Wellness, Inc. is required by law to maintain the privacy and security of your protected health information (PHI), to give you this notice of our legal duties and privacy practices, and to follow the terms of the notice currently in effect. We will let you know promptly if a breach occurs that may have compromised the privacy or security of your information.

Warrior Wisdom Wellness provides psychotherapy by telehealth to clients located in California. References to your information in this notice include the record of your care, session notes, and any recordings and transcripts created for documentation as described in your Informed Consent for Psychotherapy.

How We May Use and Disclose Your Information

For treatment. We may use your information to provide and coordinate your care — for example, your clinician's own notes and records of your sessions, and consultation with other professionals involved in your care. When we consult with other professionals, we share only what is needed and, whenever possible, without identifying you.

For payment. If you choose to use insurance or a reimbursement service (such as Thrizer), we may use and disclose the information needed to verify benefits, submit claims, and receive payment — for example, dates of service, procedure codes, and diagnosis codes. Self-pay clients who do not submit claims will not have information disclosed to a health plan for payment.

For health care operations. We may use your information to run the practice — scheduling, billing administration, quality review, and the documentation tools described in your Informed Consent (including secure session recording and AI-assisted note preparation under your clinician's review).

As required or permitted by law. We may disclose your information when required by law, including in the circumstances described in the limits of confidentiality in your Informed Consent: risk of serious harm to yourself or others, reasonable suspicion of abuse or neglect of a child, elder, or dependent adult, and valid court orders or subpoenas.

With your written authorization. Other uses and disclosures — including most disclosures of psychotherapy notes, and any use for marketing or sale of your information — will be made only with your written authorization. You may revoke an authorization in writing at any time, except to the extent we have already acted on it.

We will never share your information for marketing purposes or sell your information.

Your Rights

You have the right to:

  • Get a copy of your record. You may inspect or request a copy of your health and billing records. We will provide a copy or summary, usually within 30 days, and may charge a reasonable, cost-based fee.
  • Ask us to correct your record. You may ask us to amend information you believe is incorrect or incomplete. We may decline, but we will explain why in writing.
  • Request confidential communications. You may ask us to contact you in a specific way (for example, only at a particular phone number or email). We will accommodate reasonable requests.
  • Ask us to limit what we share. You may ask us not to use or share certain information for treatment, payment, or operations; we are not required to agree, except that if you pay for a service in full out of pocket, you may require that we not share information about that service with your health plan, and we must honor that request.
  • Get a list of disclosures. You may request an accounting of disclosures of your information we have made (other than for treatment, payment, and operations), for the six years prior to your request.
  • Get a copy of this notice. You may request a paper or electronic copy at any time, even if you received it electronically.
  • Choose someone to act for you. If you have given someone medical power of attorney or if someone is your legal guardian, that person can exercise your rights and make choices about your health information, once we verify their authority.
  • File a complaint. If you believe your privacy rights have been violated, you may complain to the practice (contact below) or to the U.S. Department of Health and Human Services, Office for Civil Rights, 200 Independence Avenue, S.W., Washington, DC 20201, or at www.hhs.gov/ocr/privacy/hipaa/complaints. You will not be retaliated against for filing a complaint.

Changes to This Notice

We may change the terms of this notice, and the changes will apply to all information we maintain about you. The new notice will be available on request and provided to new clients at intake.

Contact

Questions, requests, or complaints about your privacy may be directed to the practice's privacy contact:

Miriam Robb, LMFT #51337 — Warrior Wisdom Wellness, Inc.
Telehealth in California
Phone: (949) 334-7151
Email: miriam@warriorwisdomwellness.com